Faculty Development Travel Funding

Who is eligible?

• All full-time faculty members, including those on sabbatical.
• Adjunct faculty who have taught at least 45 credits (or equivalent as determined by chair) at York College. 
• Full-time instructional personnel (e.g. lab coordinators) who have worked at the college for at least two years and have teaching responsibilities.
• Applicants who have exhausted all available departmental travel money. 

What is and isn't funded?

What activities are funded by this category?

Travel to:

• Present scholarly works, including but not limited to the presentation of empirical or theoretical research papers and the exhibition or performance of creative works.
• Attend business or committee meetings of professional organizations of which the applicant is an officer or member.
• Attend a professional conference in the applicant's field of expertise.

What activities are not funded by this category?

• Travel for the purpose of data collection.
• Travel for the purpose of curricular development.
• Travel for students, including student research assistants.
• Renting a car, unless it is: 1) a demonstrated necessity or 2) more cost-effective than other forms of transportation.

What is the maximum award amount?

• Full time faculty and instructors: $1,500 per academic year
• Adjuncts: maximum award based on average credit load as an adjunct for the two most recent years. (Provide list of courses taught at YCP as an adjunct over the last two years.)

Less than 6 credits/year, $400 per academic year

6-12 credits/year , $750 per academic year

12+ credits/year, $1050 per academic year

How do I apply?

Use the application template found here.

The template will prompt you to include the following materials in your application:

1. A brief (200-word maximum) abstract describing the work to be presented or what you hope to accomplish by attending this conference (for non-presenters).
2. A call for papers or a copy of the conference announcement.
3. A copy of the letter of acceptance or the conference program with the applicant's name listed as a presenter. Conference presenters are encouraged to apply for funding even if this information is not immediately available; however, disbursement of funds will be contingent upon receipt of supporting materials.
4. Proof of registration, including information about the cost of registration. The FDC does not pay for professional association membership fees.
5. A printout from the hotel website or conference website indicating the cost of the daily room rate.
6. A printout from the airline or search engine website that indicates the cost of the airfare at the time you prepared your expense statement.
7. Provide a clear explanation for each item in the expense statement (e.g. Airfare – departure and arrival cities; Hotels - daily rate x no. of days; Meals – per diem x no. of days; Mileage for own auto - departure and arrival cities, miles x rate; etc)

Please do not alter the formatting of the application.

Complete the application, copy and paste required documentation/information into the application, and submit the file to the department chair for electronic signature. The completed application should then be emailed by the applicant to the Faculty Development Funding Subcommittee Chair – fdcfunding@ycp.edu

Proposals will be evaluated according to the following criteria:

1. The quality of the proposal.
2. Whether the applicant is presenting research or creative work. Applicants who are not presenting will not receive priority consideration.
3. Applicant's academic rank. Non-tenured faculty will be given priority. Senior faculty developing new areas of expertise will receive strong consideration.
4. Applicant's prior Faculty Development funding history.
5. Availability of funds within the application cycle. Requests may be tabled until a future cycle.
6. Correspondence of the travel to the funding deadline. Requests may be tabled until a future cycle.

Proposals that are late, incomplete or not submitted as instructed will not be reviewed for the intended deadline. Late proposals will be considered for the next application deadline. Proposals that are incomplete will be reviewed for the deadline following submission of missing material.

The fine print:

1. Applications will not be considered before the application deadline.
2. Applications must be received by the committee chair before the dates of the activity.
3. Applicants may only request funding from one FDC fiscal year for a given activity.
4. Grants must fall into ONE fiscal year (July 1-June 30). Spending may not extend across fiscal years.
5. Requests for travel for pedagogical training should explain how campus resources have been utilized and exhausted.

All departments have a departmental representative serving on the FDC Funding Subcommittee.  Applicants are encouraged to contact that person with any questions.