Spring on the York College campus

Refund Policy - Withdrawals

Documenting circumstances under which a refund will be given to students for tuition, fees, room and board.

YCP invests significant resources and incurs costs with the understanding that enrolled students intend to complete the academic curriculum to which they have committed. It is important that there be a clear and consistent policy regarding refunds to be equitable to all students and to YCP.

Prior to the end of drop/add, tuition and fees are automatically refunded 100% less any deposits. After the drop/add period, all students must submit a "Request for Change in Student Record" form to the Records Office to be eligible for a tuition refund. Additionally, full-time undergraduate students withdrawing from all coursework must meet with the Dean of Student Affairs to be eligible for a tuition refund. Refunds will be calculated based on the Tuition Refund Schedule.

Fees are non-refundable after the drop/add period. This includes, but is not limited to, the general, student activity, and course fees.

Failure to attend class, giving notice to instructors, emailing or telephoning, will not be considered an official withdrawal. In the absence of an official withdrawal, the student will be responsible for all tuition, fees, and room and board.

Please note: Financial aid adjustments will be made according to applicable federal refund regulations under the Higher Education Amendments of 1998 (HEA98). Questions regarding potential impact should be addressed with the financial aid department.

Tuition Refund Schedule

  • Tuition Refund Schedules for Summer 2024

     

      Mini-Mester Special Session Summer 1 Summer 2 Online Session A Online Session B Online Full Term C
    100% thru 5/14/24 thru 5/17/24 thru 5/15/24 thru 7/3/24 thru 5/10/24 thru 7/5/24 thru 5/17/24
    75%

    5/15/24

    5/18-5/23/24 5/16 - 5/17/24 7/4 - 7/8/24 N/A N/A N/A
    50% 5/16/24 5/24 - 5/30/24 5/18 - 5/21/24 7/9 - 7/10/24 N/A N/A N/A
    25% 5/17/24 5/31 - 6/5/24 5/22 - 5/23/24 7/11 - 7/12/24  N/A N/A N/A
    0% after 5/17/24 after 6/5/24 after 5/23/24 after 7/12/24 after 5/10/24 after 7/5/24 after 5/17/24 

     

     

     

     

     

     

     

  • Tuition Refund Schedules for Spring 2024

    Undergrad/Doctorate Spring Semester:

    Refund %       Date

    100%              Through 2/1/24

    75%                2/2/24 - 2/8/24

    50%                2/9/24 - 2/15/24

    25%                2/16/24 - 2/22/24

    0%                  2/23/24 and after

    First Cohort:

    Refund %       Date

    100%              Through 2/1/24

    75%                2/2/24 

    50%                2/3/24 - 2/5/24

    25%                2/6/24

    0%                  2/7/24 and after 

    Second Cohort:

    Refund %       Date

    100%              Through 3/20/24

    75%                3/21/24

    50%                3/22/24

    25%                3/23/24 - 3/25/24

    0%                  3/26/24 and after

    SESSION A:

    Graduate Level Courses & RN to BSN Online Program

    Refund %       Date

    100%              Through 1/19/24

    0%                  1/20/24 and after

    SESSION B:

    Graduate Level Courses & RN to BSN Online Program

    Refund %       Date

    100%              Through 3/15/24

    0%                  3/16/24 and after

    SESSION C:

    Graduate Level Courses

    Refund %       Date

    100%              Through 1/26/24

    0%                  1/27/24 and after

     

  • Tuition Refund Schedules for Fall 2023

    Undergrad/Doctorate:

    Refund %       Fall 2023

    100%              Through 8/30/23

    75%                8/31/23 - 9/6/23

    50%                9/7/23 - 9/13/23

    25%                9/14/23 - 9/20/23

    0%                  9/21/23 and after

    First Cohort:

    Refund %       Fall 2023

    100%              Through 8/30/23

    75%                8/31/23 - 9/1/23

    50%                9/2/23 - 9/5/23

    25%                9/6/23 - 9/6/23

    0%                  9/7/23 and after 

    Second Cohort:

    Refund %       Fall 2023

    100%              10/17/23 - 10/25/23

    75%                10/26/23

    50%                10/27/23

    25%                10/28/23 - 10/30/23

    0%                  10/31/23 and after

    Session A:
    RN to BSN Online Program
    Graduate Level

    Refund %       Fall 2023

    100%              Through 9/1/23

    0%                  9/2/23 and after

    Session B:
    RN to BSN Online Program
    Graduate Level

    Refund %       Fall 2023

    100%              Through 10/27/23

    0%                  10/28/23 and after

    Session C:
    RN to BSN Online Program
    Graduate Level

    Refund %       Fall 2023

    100%              Through 9/8/23

    0%                  9/9/23 and after

     

     

Additional refund Items

  • Dropped Classes and Withdrawals

    Dropped Classes and Withdrawals

    Dropped classes between 12 and 18 credits (full-time status) will not result in a tuition refund. Refunds will be calculated for credits dropped below 12 and over 18 using the Tuition Refund Schedule. With the exception of a complete withdrawal, the refund calculation for full-time students falling below 12 credits will be calculated on a per credit basis using the full-time tuition divided by 12 credits.

    Withdrawals prior to the first day of the semester will receive a 100% refund of tuition, fees, and room-and-board as charged less any deposits as per the Tuition Refund Schedule.

    Impact on Financial Aid - If you are receiving federal financial aid, e.g., Direct Loans, Pell Grant, SEOG, Parent Plus, or Perkins, and drop/withdraw, your financial aid may be adjusted. You are liable for the debt incurred and your eligibility for future financial aid could be affected. Please contact the Financial Aid Office for more details.

  • Housing and Food Refund

    Housing and Food Refund Schedules for Spring 2024

    Housing:

    Students must officially check out of the residence hall by contacting the Residence Life staff (RD/RA) and completing the appropriate paperwork.  The following room refund schedule will apply: 

     

    Refund % Spring 2024
    80% Through 2/1/24
    60% 2/2/24 - 2/8/24
    40% 2/9/24 - 2/15/24
    20% 2/16/24 - 2/22/24
    0% 2/23/24 and after

     

    Food:

    Meal plans will be pro-rated on a daily basis based on the date of withdrawal through 60% completion of the semester. After that, there is 0% refund on the meal plan.

  • Medical Withdrawals

    Medical Withdrawals

    Medical Credits

    Medical credits are provided to returning students as approved by the Office of Student Development.  The maximum value of the medical credit is based on the tuition charged in the semester the student returns and cannot result in a refund.  The medical credit is based upon the percentage charged for tuition during the semester of withdrawal, as follows:

    Tuition Refund

     Per Refund Policy  

    Percentage charged for Tuition in the Withdrawn Semester

    Percentage of Tuition Charged in the Returning Semester Available as a Medical Credit*

    100%

    0%

    No medical credit given

    75%

    25%

    25%

    50%

    50%

    50%

    25%

    75%

    75%

    0%

    100%

    100%

    * Students will receive a medical credit equal to the percentage of the tuition charged in the returning semester, up to the maximum of the number of credits from which they withdrew.

    The available medical credit period is two subsequent semesters from the semester the student withdrew.  The medical credit value is applied only in the semester the student returns and does not carry over to subsequent semesters. It expires after the drop/add period ends in the second semester following the withdrawal.  Once the available medical credit period expires, any past outstanding student account balance becomes due and payable immediately to York College of Pennsylvania.  Medical credits cannot be utilized during the summer semester.  Unused medical credits are not refundable.

    Example of returning student

    An approved medical credit issued for a Fall 2023 semester withdrawal will be active for a return in either the Spring 2024 or Fall 2024 semester.

    Example of non-returning student

    In the above example, if the student does not return by the end of the drop/add period for the Fall 2024 semester, the medical credit expires and any student account balance becomes due.

    Tuition refunds for medical withdrawal will adhere to the same refund schedule as voluntary withdrawals. Additionally, refunds of room and board charges for a withdrawal due to medical reasons will follow the same room and board refund schedule as voluntary withdrawals.

     

  • Disciplinary Withdrawals

    Disciplinary Withdrawals

    Students who are suspended or dismissed from the College for disciplinary reasons are not eligible for tuition, fees, and housing credits.  Meal plans may be refunded at a prorated amount at the discretion of the Dean of Student Development and Campus Life.

     

  • Military Withdrawal

    Military Withdrawal

    Students called to active duty during a semester should present a copy of their military orders to the Dean of Student Affairs. If timing does not permit a student to complete the required forms and present his/her military orders prior to leaving campus, the student may withdraw by sending a personally signed written request for a military withdrawal. A copy of his/her military orders must accompany the request.

    Students granted a military withdrawal will receive a full refund of tuition and fees. Refunds of room and board charges will follow the room and board refund table.

Contact Us
Business Office
Miller Administration Building, Room 8 (Lower Level)
Phone: 717.815.1470
Fax: 717.849.1620
businessoffice@ycp.edu

 

Vicki Clouser
Director, Business Office
Miller Administration Building, Room 1
717.815.1792
vclouser@ycp.edu
 
Casey Emig
Assistant Director, Business Office
Miller Administration Building, Room 3
717.815.1301

 

Semester Hours

Monday - Friday: 8:30 a.m. - 5:00 p.m.

Summer Hours (June 3 - August 2)

Monday - Friday: 8:00 a.m. - 4:30 p.m.