Documentation Guidelines

Student Accessibility Services of York College of Pennsylvania requires documentation to support a student's request for reasonable accommodations related to their disability need in the higher education environment. Students should submit any documentation they would like YCP to consider and review in determining their need for disability related accommodations at York College.

What does “eligible for reasonable accommodations” and “elevate to the level of disability” mean?

A diagnosis does not necessarily cause an individual to be disabled or eligible for accommodations. A provider’s documentation must communicate the impact of a student’s disability symptoms on their major life activities and functional performance within the higher education environment in order for Student Accessibility Services to determine reasonable and appropriate accommodations for the student.

What documentation is acceptable for determination of eligible accommodations?

Students can submit a variety of forms of valid documentation that share their accommodation needs related to their disability such as:

• IEP/504 Plan from High School, less than 4 years old.
• Neuropsychological and/or educational evaluation and testing,  less than 4 years old.
• Documentation letter submitted from a current treating licensed medical or mental health provider.
• VA Veteran’s Disability Determination Evaluation and Reports

Documentation provided must be from a student's current treating licensed provider that has expertise or scope in the area of practice related to the student’s diagnosis. Provider documentation cannot be obtained from a family member of the student. 

Provider Letter Documentation Requirements:

At minimum, a letter from your current licensed treating health provider is required to have ALL of the following information included related to the students needs based on their disability in the higher education environment:

• A list of current diagnosis related to the accommodation recommendations (DSM-V or ICD-10 diagnosis)

• A detailed description of the symptoms associated with current diagnosis, including the severity, frequency, and specific impact for the student

• A connection to how these symptoms create an impact that elevate this student to the level of disability

• Current treatment methods and interventions prescribed for diagnosis and disability related symptoms

• Any recommendations the provider has for reasonable accommodations, based on the impact of these stated symptoms

• Length of time student has been receiving treatment from current provider issuing accommodation recommendation letter

• Provider’s documentation letter must be dated for the current valid school year.

  • All housing accommodation recommendation require updated documentation yearly

  • Acute condition accommodation recommendations, require the dates the accommodation is necessary due to disability need

• Provider’s practice and complete contact information (address, phone number, email)

• Provider’s signature, digital or manual required

Documentation can be submitted by emailing directly to sas@ycp.edu, faxed to 717-849-1639, or uploading during the initial Student Accessibility Services application process.

Student Accessibility Services York College of Pennsylvania
Humanities #23
441 Country Club Rd
York, PA  17403

Phone:717-815-1717
Fax: (717)-849-1639
Email:sas@ycp.edu

Please share this form with your licensed current treating provider. 

Form must be completed by the student's current treating licensed provider that has expertise or scope in the area of practice related to the student’s diagnosis. (e.g., doctor, specialist, medical provider, psychiatrist, clinical psychologist, clinical social worker, licensed counselor, etc.) Form cannot be completed by a family member of the student. 

This completed form can be submitted by emailing directly to sas@ycp.edu, faxed to 717-849-1639, or uploading during the initial Student Accessibility Services application process.

Student Accessibility Services York College of Pennsylvania
Humanities #23
441 Country Club Rd
York, PA  17403

Phone:717-815-1717
Fax: (717)-849-1639
Email:sas@ycp.edu

Request Accommodations

Students who would like to request an accommodation should begin the process by filling out the Student Accessibility Services Accommodation Request Form, which is available through the AIM system. All information in this application will be kept confidential. 

If you need to access any of our information in an alternate format, please contact Student Accessibility Services at 717.815.1717 or sas@ycp.edu.

The AIM system is used to manage all information and communication related to students' accommodation requests. Students may use AIM to submit their accommodation request form, upload related documentation, schedule testing, or make an appointment with Student Accessibility Services. 

Schedule Testing

The Testing Center in York College's Student Accessibility Services Department provides a state-of-the-art, comfortable test-taking environment for students with a variety of accommodation needs. Testing appointments may be scheduled through the AIM system. 

To contact the Testing Center, please email sastest@ycp.edu or call 717-815-2047.

Schedule an Appointment with Student Accessibility Services

Student Accessibility Services staff are here to help, whether you need guidance in obtaining accommodations or just want to discuss your options. Our offices and Testing Center are housed on the bottom floor of the Humanities Center, conveniently located in the center of the College's Main Campus. 

To schedule an appointment, email sas@ycp.edu or call 717.815.1717.