Documentation Guidelines

Attention Deficit/Hyperactivity Disorders (ADD/ADHD) Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations for reasonable accommodations must be qualified to do so and a current treating licensed provider that the student has an established, therapeutic, relationship with (e.g., medical provider, psychiatrist, clinical psychologist, clinical social worker, licensed counselor). Provider documentation cannot be obtained from an immediate family member of the student. 

Individuals with ADD/ADHD show a persistent pattern of inattention and/or hyperactivity impulsivity interfering with functioning or development, and this should be reflected in the documentation submitted to SAS. 

Submit a letter from your current licensed treating mental health provider that provides ALL of the following information. 

At minimum, the providers letters are required to have the following information included: 

• A current diagnosis of ADD/ADHD (DSM-V or ICD-10 diagnosis) 
• A detailed description of the symptoms associated, including the severity, frequency,  and specific impact for the student in the higher education environment 
• A connection to how these symptoms elevate to the level of disability 
• Current treatment methods for disability related symptoms 
• Any recommendations the provider has for reasonable accommodations, based on the  impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment 
• Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all housing accommodations are updated on a yearly basis. 

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any ADD/ADHD testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 

Autism Spectrum Disorder Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations for reasonable accommodations must be qualified to do so and a current treating licensed provider that the student has an established, therapeutic, relationship with (e.g., medical provider, psychiatrist, clinical psychologist, clinical social worker, licensed counselor). Provider documentation cannot be obtained from an immediate family member of the student. 

Individuals with ASD have persistent communication deficits, along with a dependency on routines, sensitivity to environmental changes, and an intense focus on restricted interests,  which all should be reflected in the documentation submitted to SAS.

Submit a letter from your current licensed treating mental health provider that provides ALL of the following information.

• At minimum, the providers letters are required to have the following information included:
• A current diagnosis of Autism Spectrum Disorder/ASD (DSM-V or ICD-10 diagnosis) 
• A detailed description of the symptoms associated, including the severity, frequency, and specific impact for the student in the higher education environment 
• A connection to how these symptoms elevate to the level of disability
• Current treatment methods for disability related symptoms 
• Any recommendations the provider has for reasonable accommodations, based on the  impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment 
• Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all housing accommodations are updated on a yearly basis. 

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any Autism Spectrum Disorder/ASD testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 

Deaf and Auditory Disability Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations  for reasonable accommodations must be qualified to do so and a current treating licensed  provider that the student has an established, therapeutic, relationship with (e.g., audiologist,  otolaryngologist (ear, nose, throat physician), otologist). Provider documentation cannot be  obtained from an immediate family member of the student. 

Hearing impairments ranging from hard of hearing to deafness may affect a student's academic functioning while in college. The nature of the specific hearing impairment and its impact on the student should be reflected in the documentation submitted to SAS. 

Submit a letter from your current licensed treating mental health provider that provides ALL of the following information. 

• At minimum, the providers letters are required to have the following information included:
• A current diagnosis of deaf/auditory/hearing loss (DSM-V or ICD-10 diagnosis) 
• A detailed description of the symptoms associated, including the severity, frequency, and specific impact for the student in the higher education environment (description of type, degree, and configuration of hearing loss, including frequency and intensity)
• A connection to how these symptoms elevate to the level of disability 
• Current treatment methods for disability related symptoms- a description of any audiological technologies currently used (e.g., hearing aids, assistive listening devices, cochlear implant, sign language interpreters, real-time captioning. Please include specific brand names, model numbers, if applicable. 
• Any recommendations the provider has for reasonable accommodations, based on the  impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment
• Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all  housing accommodations are updated on a yearly basis. 

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any auditory testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 

Health, Medical, Mobility Impairments Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations for reasonable accommodations must be qualified to do so and a current treating licensed provider that the student has an established, therapeutic, relationship with (i.e., licensed medical practitioner, licensed medical specialist in area of scope of disability). There are a variety of health/medical/mobility conditions that may affect a student's academic functioning while in college. Examples include, but are not limited to: asthma, allergies, Cerebral Palsy, Crohn’s disease, cystic fibrosis, diabetes, Lyme disease, POTS, or rheumatoid arthritis. 

Documentation submitted in relation to a physical health disorder must state a student’s current functional limitations, and may require periodic updates if there are changes in the student’s functioning. The nature of the specific disorder and its impact on the student should be reflected in the documentation submitted to SAS. Submit a letter from your current licensed treating mental health provider that provides ALL of the following information.

At minimum, the providers letters are required to have the following information included:

• A current diagnosis health, medical, and/or mobility (DSM-V or ICD-10 diagnosis)
• A detailed description of the symptoms associated, including the severity, frequency, and specific impact for the student in the higher education environment
• A connection to how these symptoms elevate to the level of disability
• Current treatment methods for disability related symptoms 
• Any recommendations the provider has for reasonable accommodations, based on the  impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment 
• Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all housing accommodations are updated on a yearly basis. 

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any health, medical, and/or mobility related testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 
 

Learning Disability Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations for reasonable accommodations must be qualified to do so and a current treating licensed provider that the student has an established, therapeutic, relationship with (e.g., medical provider, psychiatrist, clinical psychologist, clinical social worker, licensed counselor,  neuropsychologist).

Individuals with learning disabilities/disorders have persistent difficulty learning or performing academic skills at a level commensurate with their intelligence and age, and this should be reflected in the documentation submitted to SAS. 

Submit a letter from your current licensed treating mental health provider that provides ALL of  the following information.

At minimum, the providers letters are required to have the following information included: 

• A current diagnosis of Learning Disability/Disorder (DSM-V or ICD-10 diagnosis)
• A detailed description of the symptoms associated, including the severity, frequency, and specific impact for the student in the higher education environment
• A connection to how these symptoms elevate to the level of disability
• Current treatment methods for disability related symptoms 
• Any recommendations the provider has for reasonable accommodations, based on the  impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment 
• Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all housing accommodations are updated on a yearly basis.

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any Learning Disability/Disorder testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 

Neurological Disorders Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations for reasonable accommodations must be qualified to do so and a current treating licensed provider that the student has an established, therapeutic, relationship with (e.g., neurologist, neuropsychologist, psychiatrist, clinical psychologist, clinical social worker, licensed counselor). Provider documentation cannot be obtained from an immediate family member of the student. 

Neurological disorders are numerous and refer to impairment of the nervous system, including the brain, spinal cord, nerves, and muscles. Examples of neurological disorders include, but are not limited to: cerebral palsy, seizure disorders, sleep disorders, stroke, or traumatic brain injury. Documentation submitted in relation to a neurological disorder must state a student’s current functional limitations and may require periodic updates if there are changes in the student’s functioning. The nature of the specific neurological disorder and its impact on the student should be reflected in the documentation submitted to SAS. 

Submit a letter from your current licensed treating mental health provider that provides ALL of the following information. 

At minimum, the providers letters are required to have the following information included:

• A current diagnosis of a neurological disorder (DSM-V or ICD-10 diagnosis) 
• A detailed description of the symptoms associated, including the severity, frequency, and specific impact for the student in the higher education environment 
• A connection to how these symptoms elevate to the level of disability 
• Current treatment methods for disability related symptoms 
• Any recommendations the provider has for reasonable accommodations, based on the impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment
• Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all housing accommodations are updated on a yearly basis. 

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 

Psychiatric and Psychological Disabilities Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations for reasonable accommodations must be qualified to do so and a current treating licensed provider that the student has an established, therapeutic, relationship with (e.g., medical provider, psychiatrist, clinical psychologist, clinical social worker, licensed counselor). Provider documentation cannot be obtained from an immediate family member of the student. Documentation submitted in relation to a psychological disorder must state a student’s current functional limitations, and may require periodic updates if there are changes in the student’s functioning. The nature of the specific psychological disorder and its impact on the student should be reflected in the documentation submitted to SAS. 

Submit a letter from your current licensed treating mental health provider that provides ALL of the following information. 

At minimum, the providers letters are required to have the following information included: 

• A current Psychiatric and/or Psychological Diagnosis (DSM-V or ICD-10 diagnosis)
• A detailed description of the symptoms associated, including the severity, frequency, and specific impact for the student in the higher education environment
• A connection to how these symptoms elevate to the level of disability
• Current treatment methods for disability related symptoms 
• Any recommendations the provider has for reasonable accommodations, based on the  impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all  housing accommodations are updated on a yearly basis. 

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 

Visual Impairment Documentation

Provider conducting the assessment, rendering a diagnosis, and providing recommendations for reasonable accommodations must be qualified to do so and a current treating licensed  provider that the student has an established, therapeutic, relationship with (e.g., optometrist, ophthalmologist, neurologist, licensed medical specialist). 

Vision impairments ranging from low vision to blindness may affect a student's academic functioning while in college. Documentation submitted in relation to a vision impairment must state a student’s current functional limitations, and may require periodic updates if there are changes in the student’s functioning. The nature of the specific vision impairment and its impact on the student should be reflected in the documentation submitted to SAS. Submit a letter from your current licensed treating mental health provider that provides ALL of the following information. 

At minimum, the providers letters are required to have the following information included: 

• A current diagnosis of blind/visual impairment (DSM-V or ICD-10 diagnosis)
• A detailed description of the symptoms associated, including the severity, frequency, and specific impact for the student in the higher education environment
• A connection to how these symptoms elevate to the level of disability
• Current treatment methods for disability related symptoms 
• Any recommendations the provider has for reasonable accommodations, based on the  impact of these stated symptoms, in the higher education environment 
• Provider’s practice and complete contact information, including length of treatment 
• Provider’s signature 
• Provider’s documentation letter must be dated for the current valid school year, all  housing accommodations are updated on a yearly basis. 

You may also submit a copy of your most recent 504 Plan, IEP, Re/Evaluation Report and/or any visual testing that has occurred if you would like us to review in our determination of eligibility related to your accommodation request. 

Request Accommodations

Students who would like to request an accommodation should begin the process by filling out the Student Accessibility Services Accommodation Request Form, which is available through the AIM system. All information in this application will be kept confidential. 

If you need to access any of our information in an alternate format, please contact Student Accessibility Services at 717.815.1717 or sas@ycp.edu.

The AIM system is used to manage all information and communication related to students' accommodation requests. Students may use AIM to submit their accommodation request form, upload related documentation, schedule testing, or make an appointment with Student Accessibility Services. 

Schedule Testing

The Testing Center in York College's Student Accessibility Services Department provides a state-of-the-art, comfortable test-taking environment for students with a variety of accommodation needs. Testing appointments may be scheduled through the AIM system. 

To contact the Testing Center, please email sastest@ycp.edu or call 717-815-2047.

Schedule an Appointment with Student Accessibility Services

Student Accessibility Services staff are here to help, whether you need guidance in obtaining accommodations or just want to discuss your options. Our offices and Testing Center are housed on the bottom floor of the Humanities Center, conveniently located in the center of the College's Main Campus. 

To schedule an appointment, email sas@ycp.edu or call 717.815.1717.