A group of students, one using a wheelchair, head to and from class in Wolf Hall on an autumn day with leaves falling on the campus quad around them.

Faculty Resources

Student Accessibility Services is committed to assisting York College faculty and instructors in supporting students' accommodation needs.

AIM (Accessible Information Management)

AIM is management software used by Student Accessibilities Services.  AIM allows professors a streamlined way to view accommodations, submit tests, and provide exam instructions as needed. Faculty can access AIM using this link and their YCP username and password.

For more information about how to use AIM, or to be added to our 10-minute Canvas instructional course, please email sastest@ycp.edu.

Accessibility and Inclusion is Everyone's Responsibility!

Student Accessibility Services welcomes the opportunity to provide training, workshops and additional support for your group.  Please submit your request for our services through this link or email us at sas@ycp.edu! 

 

To learn more about our department and servicing our students with disabilities, please view the Student Accessibility Services Faculty Training presentation here.

Faculty AIM Log-In Submit a Test
A professor stands beside two students who are working out a problem on the whiteboard

Accessibility Guidance for Faculty

  • Introduction to AIM

    Getting started with the AIM system is an essential first step in working with student accommodations. 

    Video | Instructor Introduction to AIM (1:27)

    Faculty AIM quick reference, 1 page

    Fall 2023 Slides from the AIM introduction presentation. 

    Fall 2022 Faculty AIM Zoom recording 

  • Submitting a Testing Agreement

    If you have a student in your course who requires testing accommodations, you will need to submit a test agreement to the AIM system. 

    Video | Submitting a Testing Agreement (3:39)

  • Submitting Exam Instructions

    Students who use the Testing Center to take exams for your course are subject to the same guidelines as those who sit for the test in a classroom environment. By providing us with information about what is allowed or forbidden during your tests (e.g., open-book tests, notes allowed, etc.), you can ensure that students both with and without accommodations have an equitable test-taking experience.

    Video | Submitting Exam Instructions (2:18)

    For online assessment, please implement the extended time accommodation for eligible students.  The Testing Center is not aware when you are offering online assessments so we cannot facilitate this request.

  • Otter Pilot Program

    Student Accessibility Services has teamed up with the Instructional Design team to launch a pilot test of Otter note taking software during the Fall 2023 semester.

    Students that are selected will use Otter note taking software to record, transcribe and summarize class material. Students participating in this pilot program have signed an agreement not to share recordings, transcriptions or any other materials gained through Otter and to delete all recordings at the end of the semester. Students that have been invited to join this pilot program were identified based on accommodation needs by Student Accessibility Services. 

    If a student in your class is part of the Otter test, you will be notified, and your feedback will be requested at the conclusion of the semester.

     

    Why Otter?

    We believe Otter will allow students with learning differences to excel in classes by assisting them in obtaining more accurate and complete classroom notes while improving learning outcomes. For some students, using Otter could be an improvement over and eventually replace the peer note taking accommodation. 

    Otter will:

      • Record and transcribe lectures real time with 95% accuracy.

      • Summarize lectures.

      • Differentiate and identify speakers during recording.

      • Outline key points in lectures.

      • Empowers students with the ability to highlight, comment and insert images within class notes. All highlighted notes are reflected in the takeaways panel.

      • Search notes for words and key phrases.

      • Automatically generate a summary after class, helping students remember key moments, without having to read the entire transcript.

     

    To learn more about Otter you can visit their website Students & Teachers | Otter.

    To read about Otter's Privacy and Security policy, please click here.

    We hope Otter will help our students gain better access to their course material and work smarter, not harder!

  • Faculty Trainings and Pathways Badges
    Pathways: SAS Accessibility Basics
    This is the first Essential Level Training offered to give faculty and staff an overview of disability access and inclusion on our YCP campus.
    Participants will learn about:
    • Student Accessibility Services at YCP
    • Role of faculty in Student Accessibility Services
    • What resources are available
    • Inclusive language related to disability culture
    By completing this course and knowledge check participants are awarded the Accessibility Basics BADGE.
  • VidGrid and How to Add Captioning in a VidGrid Video

    VidGrid is a screen recording and lecture-capture tool available to YCP members. You can record actions on your screen, yourself via webcam, or both at one time. Your videos are hosted on VidGrid and can be edited, closed captioned, and embedded in Canvas.

    Log in at app.vidgrid.com or MyYCP.

    Video | How to Add Captioning in a VidGrid Video

  • Zoom and How to Add Transcription and Captioning in Zoom

    Zoom provides faculty, staff, and students with the opportunity to connect in a virtual environment. Captioning Zoom calls/webinars and providing transcriptions helps to make this tool as accessible as possible for everyone. 

    Log in at ycp.zoom.us or MyYCP.

    Zoom Canvas Training



  • Course and Material Accessibility

    Faculty members are responsible for providing accommodations requested for the student through AIM, but are also required to maintain the fundamental requirements of their course for ALL students. Contact SAS for guidance if you feel an accommodation may alter the fundamentals of a course.

  • Recommended Syllabus Statement

    Student Accessibility Services recommends that all professors, faculty, and instructors include the following statement on their course syllabi.

    York College of Pennsylvania offers a variety of academic accommodations to students with documented disabilities to ensure their success. To request accommodations, please contact Student Accessibility Services at (717) 815.1717 or sas@ycp.edu . Student Accessibility Services will discuss the confidential process of requesting accessibility services and establish the accommodations for which the student is eligible.

    It is suggested you add the following statement to your course syllabus or online classroom to notify students that your class lectures may be recorded by students eligible for accommodations through Student Accessibility Services:
    There is a possibility that during this course, classroom lectures may be recorded in accordance with York College of Pennsylvania policies for Student Accessibility Services.

    York College of Pennsylvania suggests the following statements be used on your course syllabus and each exam that you intend to utilize Honorlock. Honorlock for remote assessment can be requested by Professors for individual courses through LTS.

    Honorlock is a proctoring tool that your professor will use to monitor and deliver your online exams. Before taking an Honorlock proctored exam, each student should review the Honorlock for Students Canvas Course. Honorlock is available 24/7. To take an online exam with Honorlock, you will need a computer, a working webcam, and a stable Internet connection. In addition, you must use the Google Chrome browser as well as the Honorlock Chrome extension. You can download the extension at www.honorlock.com/extension/install.

    Honorlock will be recording your exam session by webcam and by recording your screen. Professors can choose to require a room scan as part of the Honorlock process.  This is designed to monitor your environment to maintain exam integrity Honorlock will “flag” any environmental changes, including movement, lighting, sound, etc. It is sensitive but allows faculty to review all flagged activity. Honorlock support is available 24/7/365. If you encounter any issues, you may contact us by live chat and/or email (support@honorlock.com).

    Honorlock Statement - include on each remote assessment: 

    Honorlock is enabled for this remote assessment. Your Professor will record your remote testing environment, and a room scan may be required to maintain testing integrity.

  • Quick Accessibility Resources

    Postsecondary Institutions and Students With Disabilities - ADA National Network

    AIM walk-through video

    Please contact sas@ycp.edu if you have any questions.

Contact Us
Student Accessibility Services
Humanities, Room 23
Phone: 717.815.1717
sas@ycp.edu

SAS Hours - Fall and Spring Semesters
Monday - Friday: 8:30 a.m. - 5 p.m.

SAS Hours - Summer Semester
Monday - Thursday: 8 a.m. - 5 p.m. 
Friday: 8 a.m. - 11:30 a.m.

TESTING CENTER
Humanities, Room 23
717.815.2047
sastest@ycp.edu

Testing Center Hours - Fall and Spring Semesters
Monday - Thursday: 8:30 a.m. - 5 p.m.
Friday: 8:30 a.m. - 2 p.m.

Testing Center Hours - Summer Semester
Monday - Thursday: 8 a.m. - 5 p.m.
Friday: CLOSED

Student Accessibility Services and the Testing Center observe designated holidays and campus closures.